Job Description

Administrative Assistant Position

We are looking for a skilled Administrative Assistant to provide dedicated support to a corporate legal team based in Wheaton, Illinois. In this contract position, you will collaborate closely with attorneys to ensure seamless operations and efficient management of legal and administrative tasks. This role requires strong organizational skills, attention to detail, and proficiency in handling various legal and business processes.

Responsibilities:

• Deliver high-level administrative support to a team of eight attorneys, ensuring smooth day-to-day operations.
• Manage and track client engagements while maintaining accurate records and documentation.
• Coordinate schedules and maintain calendars for attorneys, ensuring deadlines and appointments are effectively managed.
• Enter attorney time accurately, review billing details, and assist with monthly client invoice revisions.
• Monitor and update corporate minute books, ensuring compliance and accuracy.
• Format and revise legal documents, including contracts and due diligence materials, for consistency and professionalism.
• Review time entries and assist with tracking billable hours for attorneys.
• Utilize tools such as DocuSign and Microsoft Office to streamline document management and communication.
• Facilitate communication with clients and internal teams to address inquiries and resolve issues promptly.
• Provide support for M&A, securities, and corporate divorce transactions as needed.

The pay range for this position is 25 to 32. Benefits available to contract professionals include medical, vision, dental, and life and disability insurance. Hired contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Requirements:

• Minimum of 3 years of experience in a legal administrative role, preferably in a corporate or law firm setting.
• Proficiency in software tools including DocuSign, Microsoft Office Suite, and Zoom.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Excellent communication skills to interact effectively with attorneys, clients, and team members.
• Familiarity with billing functions and experience managing billable hours.
• Ability to format and revise legal documents with attention to detail.
• Experience working with tools such as Adobe Acrobat, Aderant, and case management software is a plus.
• Knowledge of legal processes, including due diligence and client correspondence.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training.

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