Job Description

Were seeking a seasoned and strategic administrative professional to help achieve our mission: Help humanity thrive by enabling the worlds teams to work together effortlessly.

This role reports to a C-Suite Leader and partners closely with other ABP team members, delivering best-in-class support to our company leaders. Your Admin teammates will support you with partnership, resources, and knowledge-sharing to ensure your clientship helps your lead and their key stakeholders.

This role is based in our San Francisco office with an office-centric hybrid schedule. The standard in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams with which you partner. If you're interviewing for this role, your recruiter will share more about the in-office requirements.

What youll achieve:

• Act as a strategic partner to senior R&D leaders, helping manage time and priorities aligned with business objectives
• Own and manage complex calendars with precision and attention to detail
• Coordinate logistics for internal and external meetings, ensuring seamless execution
• Plan and manage travel itineraries, including booking transportation, accommodations, and coordinating on-the-ground logistics
• Respond to requests and inquiries with urgency, thoughtfulness, and follow-through
• Maintain and strengthen relationships with key stakeholders, both internal and external
• Represent your leaders with professionalism and empathy, embodying Asanas values and culture
• Support key initiatives and special projects from planning to execution
• Identify process inefficiencies and drive improvements or new solutions
• Collaborate across the admin team to deliver seamless, high-impact support across the company

About you:

• 8+ years of experience supporting senior leadership (Director, VP, C-Suite)
• Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms)
• You thrive in dynamic environments and are comfortable with onsite presence at least 3 days a week (Mon/Tues/Thurs), with flexibility for additional days depending on critical meetings/events
• Strong prioritization skills with the ability to balance multiple stakeholders and needs
• Experienced in managing end-to-end travel logistics (domestic and international), including itinerary creation, conference scheduling, budget oversight, and rapid problem-solving when plans shift
• Detail-oriented with a commitment to delivering high-quality work
• Effective in navigating ambiguity and making sound decisions quickly
• Tech-savvy: you're quick to adopt new tools and interested in how AI will change productivity
• Self-motivated, with strong organizational and problem-solving abilities
• Discreet and trustworthy with confidential information
• Dedicated to continuous improvement and creating efficient systems
• Composed under pressure and polished in both internal and external interactions
• A team player who values collaboration, feedback, and shared success
• Demonstrated curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making

At Asana, we're committed to building teams that include a variety of backgrounds, perspectives, and skills, as this is critical to helping us achieve our mission. If you're interested in this role and don't meet every listed requirement, we still encourage you to apply.

What well offer

Our comprehensive compensation package plays a big part in how we recognize you for the impact you have on our path to achieving our mission. We believe that compensation should be reflective of the value you create relative to the market value of your role. To ensure pay is fair and not impacted by biases, we're committed to looking at market value which is why we check ourselves and conduct a yearly pay equity audit.

For this role, the estimated base salary range is between $156,000 - $177,000. The actual base salary will vary based on various factors, including market and individual qualifications objectively assessed during the interview process. The listed range above is a guideline, and the base salary range for this role may be modified.

In addition to base salary, your compensation package may include additional components such as equity, sales incentive pay (for most sales roles), and benefits. If you're interviewing for this role, speak with your Talent Acquisition Partner to learn more about the total compensation and benefits for this role.

We strive to provide equitable and competitive benefits packages that support our employees worldwide and include:

• Mental health, wellness & fitness benefits
• Career coaching & support
• Inclusive family building benefits
• Long-term savings or retirement plans
• In-office culinary options to cater to your dietary preferences

These are just some of the benefits we offer, and benefits may vary based on role, country, and local regulations. If you're interviewing for this role, speak with your Talent Acquisition Partner to learn more about the total compensation and benefits for this role.

About us

Asana is a leading platform for human + AI collaboration. Millions of teams around the world rely on Asana to achieve their most important goals, faster. Asana has been named to Fortune's Best Workplaces for 7+ years and recognized by Fast Company, Forbes, and Gartner for excellence in workplace culture and innovation. We offer an exceptional office-centric culture while adopting the elements of hybrid models to ensure that every one of our global team members can work together effortlessly. With 13+ offices all over the world, we are always looking for individuals who care about building technology that drives positive change in the world and a culture where everyone feels that they belong.

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