Job Description

GCM CONTRACTING SOLUTIONS, INC.

Executive Assistant to Executive Leadership

Fort Myers, FL | Full-Time | On-Site | Competitive Salary + Benefits

What We Offer

Competitive salary commensurate with experience ($85,000 $125,000 typical range for high-level professionals)

Comprehensive health, dental, and vision insurance

401(k) with employer match

Paid vacation and holidays

Professional growth opportunities within a dynamic design-build firm

Collaborative company culture built on integrity, innovation, and teamwork

About the Company

At GCM Contracting Solutions, we believe the most meaningful achievements happen when people come together to build, innovate, and create something that endures. Headquartered in Fort Myers, Florida, GCM is a nationally recognized design-build general contractor known for innovation in concrete construction, tilt-wall design, and large-scale commercial and marine projects. For over 35 years, weve been shaping the built environment with precision, performance, and partnership.

Our integrated divisionsConstruction, Concrete, Engineering, and Developmentwork seamlessly together to deliver turnkey excellence from concept to completion. Beyond traditional design-build, GCM is a leader in automated storage technology through its ASAR (Automated Storage and Retrieval) divisionthe engineering innovation behind the worlds first fully automated dry-stack marina. This patented system is redefining how boats and vehicles are stored, retrieved, and protected, merging automation, sustainability, and design ingenuity.

At GCM, our success is built on collaboration, craftsmanship, and accountability. We cultivate a team-driven culture that values creativity, precision, and shared accomplishment. Every project represents a collective pursuit of excellenceguided by integrity, innovation, and a commitment to delivering results that stand the test of time.

From the jobsite to the boardroom, GCM is more than a construction firmits a place where people, technology, and vision unite to create lasting impact.

The Role Youll Play

We are seeking an experienced and highly sophisticated Executive Personal Assistant to provide exceptional support to the President, Vice President, and Business Development Executive of GCM Contracting Solutions. This pivotal position requires an individual with impeccable judgment, organizational mastery, and the ability to manage professional, confidential, and time-sensitive matters with discretion and precision.

You will serve as a trusted partner and operational liaison, ensuring executive priorities are met and communication flows seamlessly across departments. This is a role for a polished, detail-oriented professional with a proven track record in executive supportsomeone who can anticipate needs, manage competing priorities with confidence, and navigate complex situations with poise, professionalism, and tact.

The ideal candidate thrives in a fast-paced, team-oriented environment, balancing initiative and humility while fostering collaboration across the organization. Youll represent the executive office with integrity, grace, and precision, helping drive alignment, efficiency, and excellence throughout the company.

Key Responsibilities

Manage complex calendars, travel logistics, and meeting coordination for three executives

Serve as a strategic gatekeeper, ensuring leadership time aligns with top priorities

Prepare executive correspondence, reports, and presentations

Support investor, client, and partner relations with professionalism and accuracy

Facilitate communication across departments to drive alignment and progress

Manage confidential materials, contracts, and sensitive correspondence

Coordinate expense reports, vendor management, and administrative tasks

Organize internal and client-facing events, meetings, and team functions

Represent leadership with discretion, integrity, and cultural alignment

Experience You Bring

7+ years of experience supporting senior executives or C-suite leaders

Emotionally intelligent, service-oriented, and adaptable

Prior experience in construction, design-build, real estate, or professional services preferred

Highly organized, resourceful, and calm under pressure

Exceptional writing, communication, and interpersonal skills

Tech-savvyproficient with Microsoft 365, Teams, Outlook, and project management tools

Training Includes:

Company orientation and leadership integration sessions

Hands-on systems training (Outlook, CRM, project management, and scheduling software)

Executive communication and time management coaching

Mentorship from GCMs senior leadership team

One-on-one professional development sessions with a business coach focused on leadership, communication, and strategic support skills

Ongoing learning opportunities in executive administration, construction operations, and organizational management

This program equips you with the insight, composure, and confidence to represent leadership effectively, anticipate needs, and thrive in GCMs fast-paced, excellence-driven environment.

Full Key Result Areas (KRA) Based Job Description

1. Executive Coordination and Administrative Excellence

Manage and prioritize multiple executive calendars, travel, and communications

Anticipate needs and prepare meeting materials, reports, and presentations

Track and follow up on action items from meetings to ensure completion

Maintain confidentiality with all executive communications and sensitive data

Serve as liaison between executives and internal departments for coordinated communication flow

2. Cross-Departmental Collaboration and Communication

Facilitate alignment meetings and assist with project coordination between departments

Support communication between field and office teams by tracking executive directives

Draft, distribute, and maintain executive-level correspondence and updates

Coordinate cross-functional deadlines and ensure all stakeholders are informed

3. Operational & Logistical Support

Coordinate travel, itineraries, accommodations, and expense reporting

Manage credit card reconciliations, reimbursements, and budget tracking

Maintain organized digital and physical filing systems for efficient retrieval

Support event planning, client visits, and internal functions with logistical precision

4. Team Collaboration and Support Culture

Serve as a communication bridge between executives and their direct reports

Collaborate with other administrative and marketing staff to ensure smooth information flow

Reinforce brand, tone, and professionalism in all client and internal interactions

Identify opportunities to streamline administrative processes and improve productivity

Step in to support team tasks or project organization as needed

5. Confidentiality, Professionalism, and Representation

Handle sensitive business and personnel information with strict confidentiality

Communicate with diplomacy and professionalism across all contacts

Uphold GCMs standards for written and verbal communication

Maintain composure in high-pressure environments and manage competing priorities gracefully

Pay Transparency

It is GCMs intent to pay all team members competitive wages that are fair, motivational, and equitable. Actual compensation packages are based on several factors unique to each candidate, including skill set, experience, certifications, and location. Typical range for this position: $85,000 $125,000 annually, plus performance-based incentives and benefits.

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