Job Description

Job Description

Job Description

About Seamless Assist

At Seamless Assist, we match skilled virtual professionals with businesses that need reliable support to grow. Whether you're assisting in daily operations or contributing to sales success, you'll be joining a collaborative, fast-paced, and impact-driven virtual team.

Role Overview General Virtual Assistant (GVA)

As a General VA, your role is to support daily administrative, communication, and operational tasks. You're the go-to person for making sure things run smoothly behind the scenes.

Sales Virtual Assistant (Sales VA)

As a Sales VA, your focus will be on supporting sales activities, handling client communications, and helping to book or follow up on sales appointments. While it's not a hard selling role, confidence, communication, and organization are key.

Key Responsibilities General VA Tasks:

• Calendar, inbox, and file management

• Scheduling meetings and organizing reminders

• Document preparation and report generation

• Data entry and updating spreadsheets

• Research and information gathering

• Light project management and follow-ups

• Internal team communication and support

Sales VA Tasks:

• Appointment setting for warm leads

• Following up with leads via email, phone, or CRM

• Managing CRM: logging interactions, updating status, tracking pipeline progress

• Assisting in proposal or quotation preparation

• Coordinating between sales representatives and leads

• Maintaining records of customer interactions

• Responding to inquiries and providing product/service information

• Pre-sales support (sending brochures, intro emails, call confirmations)

Skills & QualificationsRequired:

• Excellent written and verbal communication in English (Spanish is a plus!)

• Proven experience as a Virtual Assistant or Sales Assistant is preferred

• Comfortable using email, Teams, Google Workspace, Slack

• Detail-oriented, reliable, and responsive

• Able to handle multiple tasks and deadlines

Preferred:

• Experience in customer service or sales support roles

• Bilingual (English + Spanish) for Sales VA is a Plus

• Basic knowledge of sales funnels and appointment scheduling

• Familiar with scripts or call frameworks (training provided)

Soft Skills We Value:

• Proactivity and initiative

• Organization and time management

• Coachability and openness to feedback

• Strong interpersonal skills

• Growth mindset and eagerness to learn

• Ability to work independently and in a remote team

Tools You Might Use:

• Google Workspace (Docs, Sheets, Calendar, Gmail)

• Slack, Zoom,Teams

• Canva (for simple visuals)

• Scheduling tools (Teams, Google Calendar)

What Seamless Assist Offers:

• Flexible remote work setup

• Exposure to different clients and industries

• Paid training & continuous support

• Opportunities for role progression

• Incentives based on performance and client feedback

Job Tags

Remote work, Flexible hours,

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