Job Description

Title : Legal Assistant Paralegal

Duration : 6 month contract with potential to extend or full-time higher

Location : Hybrid in Chicago, IL

This Legal Operations Specialist will play a key role in optimizing legal processes, managing technology solutions, ensuring System compliance, and enhancing overall efficiency within the legal department. This position offers the opportunity to work in a dynamic and collaborative environment, contributing to the success of the organization.

Responsibilities :

· Oversee the implementation and administration of legal technology solutions – including policy management software and contract management systems – and collaborate with IT to ensure seamless integration and functionality of legal tools.

· Oversee the System’s entity management platform and administer its corporate governance, state authorization, and compliance management functions.

· Administer legal holds, subpoenaed document collection, and garnishments.

· Provide support to legal counsel and finance teams on insurance administration, including obtaining certificates of insurance and surety bonds, and assisting, as needed, with document collections for annual insurance renewals.

· Manage the processing and approval of legal invoices and ensure accurate and timely payment to legal vendors.

· Provide support, as needed, to state authorization and professional licensure compliance programs.

· Coordinate updates to and maintenance of the legal department's website and ensure that content is current, accurate, and aligns with organizational branding.

· Manage calendars and schedules, coordinate and schedule meetings, and other events.

· Serve as a notary public as needed.

· Perform other related duties as assigned.

Position Requirements:

· Ability to navigate a cross-matrixed organization and work collaboratively with all stakeholders.

· Ability to assist in the management of the legal regulatory requirements that affect and impact higher education institutions.

· Excellent analytic, verbal and written communications, and interpersonal skills.

· Ability to work on multiple projects simultaneously under limited supervision with efficiency and considerable latitude for the use of initiative and independent judgment.

Position Qualifications:

· Proven experience in legal operations or a similar role.

· Familiarity with legal technology solutions and workflow automation.

· Strong analytical and problem-solving skills.

· Excellent communication and interpersonal skills.

· Ability to work collaboratively in a fast-paced environment.

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