Job Description
The Doherty Real Estate Group, a top-producing, community-focused real estate team in Mission Viejo, CA, is seeking a tech-savvy real estate assistant to drive operational excellence. Our mission is to deliver life-changing outcomes and a world-class experience to the families we serve-while also supporting local small businesses through our community initiatives.
We're looking for a dynamic and tech-savvy professional who can lead virtual assistant teams, refine systems, manage high-impact projects, oversee the entire sales cycle, manage deal flow, and provide exceptional client care, all while supporting our lead agents in a values-driven, fast-paced environment.
This remote position is ideal for an experienced Real Estate Executive Assistant with 3+ years supporting top-producing real estate teams. We also welcome candidates with comparable experience in real estate-related industries, such as providing high-level support to mortgage lenders. In this role, you'll oversee virtual assistants, optimize systems and processes for maximum efficiency (leveraging AI when possible-whether through your own technical skills or by managing communication and execution), and lead complex projects from start to finish. You'll also ensure every client interaction is seamless, all while working standard PST business hours (8 AM - 5 PM).
If you're a natural leader who thrives on optimizing workflows, managing projects with precision, delivering outstanding client care, and transforming operational challenges into seamless systems, we want you on our team.
We Know You
You're passionate about real estate and thrive in a team built on trust, integrity, accountability, and collaboration-embracing joy, grit, growth, respect, and care. With experience in real estate operations or related roles, you excel in fast-paced, high-volume environments while keeping every detail precise.
You know your strengths are in supporting others, and you are a natural leader; you know how to leverage your time, delegate effectively, follow through consistently, and get things DONE. You're tech-savvy, love leveraging AI and innovative tools, and constantly refine systems to scale businesses efficiently. Calm under pressure, resilient, and solutions-focused, you keep teams organized, productive, and moving forward.
Finally, you come with BATTERIES INCLUDED-bringing positivity, proactivity, and expertise to every challenge. Growth-minded, innovation-driven, and committed to excellence, you make an impact from day one.
What You'll Do
Executive Administrative Support: Provide comprehensive support by managing high-level communications, coordinating complex schedules, supporting the real estate sales cycle, and ensuring exceptional client care. You'll clear distractions and protect lead agents' time to keep them focused on revenue-generating activities.
Strategic Operations & Performance: Partner with leadership to drive strategic initiatives, optimize workflows, and enhance systems with AI integra
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